RESPONSIBILITIES

ADMINISTRATIVE ASSISTANCE TO THE DIRECTOR AND SENIOR STAFF

• Maintain schedule for Director, Managing Director and Producing Director
• Undertake meetings management for Director; organizing venue, catering, producing agendas and papers when required.
• Prepare bios and dossiers for Director’s meetings as required.
• Manage correspondence for Director, distributing as required and ensuring that appropriate follow up is undertaken, including drafting replies as needed.
• Act as first point of contact for Director for full range of internal and external contacts; update External Relations database and Outlook address book with any relevant developments.
• Organize any travel undertaken by Senior Staff including scheduling meetings, booking transport and accommodation and producing detailed itineraries.
• Prepare papers for Board of Directors, as required.
• Undertake any other office work as required.
• Maintain efficient filing system for Director

PERFORMA OFFICE MANAGEMENT

• Manage the administration budget
• Manage temporary office staff, including interns and trainees when necessary.
• Provide welcome and orientation materials for interns and staff.
• Set up and maintain filing system including computer files.
• Respond to IT and telecommunications requests and minor repairs under the direction of IT Manager.
• Be first point of contact for Performa staff both internally and externally and to deal with general correspondence and inquiries.
• Maintain adequate office, stationery and cleaning supplies and monitor office maintenance needs.
• Manage meeting schedules and prepare meeting materials and catering as required.
• Process petty cash and expenses claims and produce a monthly transaction report.
• Manage administration of annual leave requests and monthly payroll attendance records for junior staffmaking use of software similar to this Employee Benefits Tool.
• Cover duties for other members of team as appropriate and as needed in the case of absence.

QUALIFICATIONS

• Excellent administrative skills, experience of organizing meetings and supporting senior staff
• Excellent organizational skills, ability to prioritize and work under pressure
• Excellent written and oral communication skills, proven ability to draft letters, emails and reports
• Demonstrable interest and knowledge of contemporary art and/or performance
• Ability to work under own initiative, proactive approach to problem solving.
• Strong computer word processing and presentation skills
• Discretion and confidentiality

REPORTS
The PA/ Office Manager supervises the induction of Performa interns and will oversee and manage the work of external office maintenance and cleaning contractors.
The PA/ Office Manager reports to the Managing Director.

SALARY AND TERMS
Commensurate with experience.
This is a full time permanent position.

APPLY

Submit a resume and letter of interest to:

Esa Nickle
Performa
100 West 23rd Street, 5th Floor
New York, NY 10011